Your Building's Paper Records Could Vanish Tomorrow

Here's what nobody tells you about those boxes of condo records:

They're fragile. They fade. They get lost when treasurers change. And in Florida? One hurricane, one flood, one stolen laptop... and decades of history disappear forever.

Gone. Just like that.

In nine months—July 2026—buildings with 25+ units must maintain digital, searchable records. But here's the truth: this shouldn't just apply to big buildings. A six-unit condo faces the same risk. Paper doesn't care about your size.

Think about what you're storing: seven years of bank statements, contracts, invoices, minutes, insurance policies. Thousands of pages. One disaster away from oblivion.

Digital isn't just compliance. It's preservation. It's protection. It's the promise that nothing is hidden, nothing is fragile, and nothing is left to chance.

And there's this: buyers and investors notice. A building that can instantly produce budgets and reserve studies looks professional. One that fumbles through boxes looks careless. That impression directly impacts your property values.

Here's how we built CenturySync to handle this: our AI automatically classifies and indexes every document you upload—by type, date, and content. Owners log in and search by keyword. Looking for "insurance 2023" or "reserve study"? It appears in seconds. The system stores everything with permanent backups, so even if your building floods, your records are safe. Seven years of documents, organized and preserved without anyone manually sorting pages.

Transparency builds loyalty. Digital records build transparency. Simple as that.

The new mandate gives you nine months. But why wait? Protect what matters. Go digital today.

Because the cost of losing those records isn't measured in dollars. It's measured in lawsuits, distrust, and years you can't get back.